TaskFlow — Aimfox LLP

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Open Tasks

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Completed

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Recurring

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Employees

	Task	Company	Assigned	Type	Pri	Due	⏰	By	Act
Connect in Setup to load tasks

	Task	Company	Assigned	Type	Pri	Due	⏰	By	Act

↺ Recurring Tasks

Task	Company	Assigned	Frequency	Due	Pri	⏰	Act

🏢 Companies

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Share each employee's Employee ID → they open Telegram → find @Aimfoxai_bot → send /register EMPXXX. 🟢 = registered for personal reminders.

🔑 Login Credentials

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Login credentials for all employees. Passwords are set by manager at employee creation time.

Name	Company	Role	Access	UserID	Password	TG

Generated:

Completion Rate

Workload by Employee

Open by Priority

📅 MTD

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Total Hours

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Employees

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Entries

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Avg Hrs/Day

Date	Employee	Company	In	Out	Hours	Task	Work Details
Loading current month…

📋 Activity Log

Time	Type	Message	Co

🔗 Connect Google Sheets Backend

Web App URL

Bot Token

Group Chat ID

📱 Telegram Setup Guide

Step-by-step instructions for connecting Telegram notifications

1

Add bot to your Telegram group

Open your Telegram group → tap the group name → Add Members → search @Aimfoxai_bot → Add

2

Make the bot an Admin

Group name → Edit → Administrators → Add Admin → select @Aimfoxai_bot → give Post Messages permission → Save
⚠️ Without Admin, the bot cannot send messages to the group

3

Get your Group Chat ID

Send any message in the group, then open this URL in your browser:
https://api.telegram.org/bot8665202356:AAFVF-NFD4U2V4lfPMTXwwxjXKxDHeXOWtE/getUpdates Find "chat":{"id":-5292224517} — that number is your Group Chat ID
✅ Your Group Chat ID: -5292224517

4

Save Group Chat ID

Enter -5292224517 in the Group Chat ID field above → Save & Connect
Then go to Google Sheet → ⚡ TaskFlow → 📨 Test Group Message to verify

📅 Automatic Group Messages Schedule

☀️ 10:00 AM IST — Due-today tasks + Overdue tasks per company

📊 6:00 PM IST — Full daily summary (completed + open per employee)

🔔 7:00 PM IST — Tomorrow's recurring task preview

✅ Instant — Task completed notification

📋 Instant — New task assigned by employee

How to update Telegram settings in future

A

Update Group Chat ID

Option 1 — Dashboard: Setup page → Group Chat ID field → paste new ID → Save & Connect

Option 2 — Google Sheet: Open Settings sheet tab → find row with GroupChatID → edit value in Column B

Option 3 — Apps Script: ⚡ TaskFlow menu → ⑤ Save Group Chat ID

B

Update an Employee's Telegram ID

Best way: Ask employee to send /register EMPXXX to @Aimfoxai_bot — auto-updates

Manual way: Team page → Edit employee → TG Chat ID field → paste numeric ID → Save

Get numeric ID: Employee opens @userinfobot on Telegram → sends any message → bot replies with their numeric ID

C

Add bot to a NEW group

1. Add @Aimfoxai_bot to new group → make Admin
2. Send a message in the group
3. Visit getUpdates URL → find new group's chat ID
4. Update in Setup page → Group Chat ID → Save
5. In Apps Script: ⚡ TaskFlow → ④ Set Webhook (only if URL changed)

D

Redeploy Web App (after Code.gs changes)

1. Apps Script → Deploy → Manage Deployments → ✏️ Edit → New Version → Deploy
2. Copy new URL → Setup page → Web App URL → Save & Connect
3. ⚡ TaskFlow → ④ Set Webhook (to register new URL with Telegram)
4. ⚡ TaskFlow → ③ Setup Triggers (to reset scheduled reminders)

E

Test everything is working

Google Sheet → ⚡ TaskFlow → 🔧 FIX ALL TELEGRAM ISSUES — runs full diagnostic and sends test messages

Or Apps Script editor → function dropdown → select runFromEditor → ▶ Run → check Execution Log

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Open

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Done

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Overdue

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Rate